Establishing Effective Virtual Board Communication

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As the coronavirus epidemic takes its toll on nonprofits the boards of their organizations must work harder to collaborate and build community support. Additionally, with a majority of board members working from home due to social distancing recommendations, establishing effective virtual board communication is crucial.

Virtual meetings are asynchronous, which makes it difficult to engage board members. Meeting organizers need to create an environment that encourages participation. Virtual boardroom software that comes with built-in features such as instant messaging, document storage, and conferencing is one method to accomplish this.

It’s important to provide all relevant documents to the participants prior to the meeting when a meeting takes place in a virtual environment. This will ensure that everyone is seeing the same document and will prevent confusion during the meeting. It is also recommended that you use an application that is secure and reliable. Video tools for conferencing that are free may not provide the same security levels as the ones that cost money and have more advanced features such as encryption and password security.

To increase the productivity of virtual meetings, it is essential to educate attendees of the proper manner to communicate. Meeting organizers should also periodically review the remote participants to see if there are any questions or comments.

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